Configure, Centralize, Collaborate, Dominate
You need DocumenTools if:
-
You use spreadsheets and file servers to manage documents
-
You have multiple office locations
-
You have worked on or built from the wrong revision
-
You have clients, vendors, contractors, or partners that need document access
What Is DocumenTools?
Revision Management
Quit wasting time on duplicated effort and working on the wrong revision. DocumenTools helps you get the most out of your team by providing instant access to the correct revision.Reporting
Clients love it when you can consistently report on progress and status. DocumenTools allows you to report with consistency, clarity, and timeliness. Like a professional.Cloud Access
Online document storage tools are everywhere. Unlike DropPoint and ShareBox, DocumenTools has advanced revision control to cut down on wasted time spent searching for the latest revision.Workflows
Quit using emails to manage business critical processes. DocumenTools helps you execute squad checks and transmittals online to add in the critical collaboration component - visibility.Always The Right Rev
Teams don't have the time and energy to dig for the latest revision. DocumenTools ensures employees always have the right revision at their fingertips.Document Distribution Matrix
Offer self serve document access using role-based permissions that limit user or user group access by project, document number, and document number level.Standardized Document Numbering
DocumenTools standardizes document numbering at the global and/or project level to ensure reports make sense and team members can easily find what they need.Definable Numbering
Customize document numbering formats or use the industry best practice. It is your choice to be as creative or vanilla as you choose.Placeholder Model
Use document placeholders to define project requirements before you start and report on progress with laser precision along the way.Batch Upload
Sometimes you need to upload a ton of documents and files. DocumenTols has your back with batch upload and batch validation tools.Keep a Clean House
Customize the criteria that makes a document acceptable and enforce those rules globally or for certain projects. DocumenTools cleans your data so you can focus on your business.Task Management
DocumenTools uses tasks to distribute notifications, tasks, and files to indivisual users. This means 100% accountability.
Select the right plan for your professional business
Bronze
Document management, collaboration, revision control, and real time access for professional projects.
$995
/Month
Billed Monthly
Bronze Package Includes:
1 Document Control User License
5 Engineering User Licenses
10 Supplier User Licenses
5 Client User Licenses
1 Project
50 GB File Storage
Online access
Document register
Document placeholders
Document distribution
Batch upload
Batch update
Task management
Notifications
Squad check workflows
Review and approvals
Transmittals
Status reporting
Progress reporting
Late action reporting
Silver
Document management, collaboration, revision control, and real time access for professional busniesses.
$1595
/Month
Billed Monthly
Silver Package Includes:
2 Document Control User Licenses
10 Engineering User Licenses
Unlimited Supplier User Licenses
10 Client User Licenses
5 Projects
100 GB File Storage
PLUS Professional Bronze Features
Gold and Platinum
Document management, collaboration, revision control, and real time access for professional businesses with a large number of projects.
Call for Pricing
+1 (832) 369-7143
DocumenTools is Flexible across industries
The Oil & Gas and Energy industries are becoming way more client-centric. In the oil days, you would thumb through the filing cabinet and email a progress/status report and then you would get paid for work. Now, clients want an array of reports (real time, standardized, with client numbering) and online access to the latest revision for visibility. See More.
Engineers design great, complicated things. They ensure components will last, gadgets will work, and buildings stand tall for generations. The professional engineering community deserves better document management systems than those they are accustomed to. See more.
Municipal, county, state, and federal agencies face an immense amount of scrutiny. Often the target of ire from citizens to politicians, government agencies face increasing pressure to be more efficient, accountable, and auditable. See more.
In the legal industry, delivering value to clients is the name of the game. Deliver high value and succeed. Deliver less value and business wanes. A small but important part of delivering high value is productivity and organization. DocumenTools improves organization and helps your firm deliver more value through increased productivity. Don't let organization and document management impede your team's ability to deliver value to clients. See More.
The publishing industry is credited with pioneering the document management industry. It makes sense because sending the incorrect revision to the press wastes a crazy amount of money. See More.
The development and execution of a masterpiece is rarely a one-man-show. In fact, collaboration is a key component of success in the entertainment industry. Unfortunately, the entertainment industry is lagging 15-30 years behind in collaboration and document management technology. See More.
Document management for 2021 and beyond
Since Document management is the lynchpin that holds together professional companies. Whether you are in engineering, legal, entertainment, or construction – the ability to compete hinges on your ability to control inventory better than competitors and get teams pulling in the same direction.
Tracking progress, milestones, and enforcing workflows for documents is how professional teams manage work. Failure to manage documents properly leads to:
- Confusion (Slips in productivity)
- Rework (Rising labor cost)
- Delays (Penalties and unhappy clients)
- Untraceable progress (Not knowing where you stand)
- Incomplete reporting (Unable to communicate where you stand)
DocumenTools s built to alleviate the typical problems that plague the modern creative professions. It solves the file storage problem that is presented by teams managing files on their desktops. It also solves the problem of revision control and reporting by file storage platforms like dropbox and sharepoint.
Is Your Document Management in Shape for 2021
About Us
The team behind DocumenTools is a team of project professionals (Engineers, Attorneys, Software Developers, etc.). Much of our team was frustrated with the way documents and data were treated. We found a way the way to solve our frustrations and give that solution to industry professionals that feel the same pain.
Information management from 1950 to 1995 was relatively unchanged. The whole operation hinged on an army of administrators, couriers, and the goodwill of professionals to help the process along. This was a rough way to do business. It was frustrating. There was a lot of overhead. Things moved slowly.
That all changed in the 90s when we started to see email, desktop computers, and rudimentary office networks popping up. This made the transmission of files easier, but there was not a lot of control or management.
In the late 90s and 2000s we saw the enterprise software era. The IT industry sold fledgling document control software for big bucks. They solved some problems but couldn’t quite keep up with globalization. This means teams in remote offices, subsidiaries, and telecommuters were largely out of luck.
That didn’t sit right with us, so we zeroed in on building a document management system that satisfied the following criteria:
- Cost effective
- Can be used anywhere
- Completely scalable (projects, users, documents) Accessible
- Standardizes processes across projects
We’ve succeeded in creating the above system. We are crazy proud of it and we’d love for you to take a look and let us get teams start working on the next level.
DocumenTools is Secure and Reliable
DocumenTools Professional Services
Application Support
Free Unlimited Support
DocumenTools includes unlimited support for each user with as much support as they need to be successful with the application.
Implementation & Training
Packages start at $2500
DocumenTools training and implementation team will ensure each person managing or interacting with documents knows how to execute tasks flawlessly through remote and/or onsite training.
Document Management
$68/hour
DocumenTools team of world-class document controllers can fill gaps or take care of document control for your company completely.